Ensuring your school’s first aid systems are compliant in 2026 isn’t just about safety — it’s a regulatory requirement. Victorian schools must follow guidelines set by the Department of Education to protect students, staff, and visitors. This checklist helps schools assess compliance and implement best practice first aid management. 

First Aid Policy & Risk Assessment 

Every school is required to have a written first aid policy outlining how first aid needs are met on campus and during approved activities. A First Aid Risk Assessment should consider: 

• Campus size and layout 

• High-risk areas like science labs and sports fields 

• Student medical conditions and health needs 

• Excursions, camps, and off-site activities 

Regularly reviewing this policy ensures your school meets Department of Education compliance. 

Staff Training Requirements 

Schools must ensure staff providing first aid have current, recognised training. According to the Department of Education’s training guidance: 

• HLTAID011 – Provide First Aid must be renewed every three years. 

• HLTAID009 – Provide CPR must be refreshed annually. 

Additional training may be needed for anaphylaxis or asthma management, especially for staff supervising camps, sports, or laboratory activities. 

First Aid Kits & Supplies 

Schools are required to maintain first aid kits both on-site and portable for excursions. Guidelines include: 

• One major kit in the first aid room or sick bay. 

• Portable kits for yard duty, excursions, and sports. 

• Medications stored separately from general supplies. 

Minimum Kit Requirements 

Ambulance Victoria recommends portable kits include: resuscitation masks, gloves, gauze, saline, and a communication device. 

First Aid Rooms & Sick Bays 

Schools with a first aid room or sick bay should ensure it is: 

• Accessible and clearly signposted 

• Clean, ventilated, and stocked with basic first aid equipment 

• Included in the school’s first aid policy and review schedule 

Even schools without a formal first aid room must designate a safe area for ill or injured students. 

Excursions & Camps 

All off-site activities require first aid coverage equal to on-campus requirements. The Department of Education advises that: 

• At least one trained first aider accompanies each group 

• Portable first aid kits are suitable for the activity and environment 

• Communication plans for emergencies are in place 

Documentation & Regular Review 

Maintaining records is crucial. Schools should keep: 

• Staff training logs with expiry dates 

• First aid incident reports and follow-ups 

• First aid kit inspection logs 

• Updated risk assessments and policies 

These documents demonstrate compliance to regulators and support continuous improvement. 

Final Compliance Checklist for 2026 

For guidance, training, or a customised school first aid audit, Emergency First Aid can help you stay fully compliant in Victoria. 

Prepared. Compliant. Safe.